What to Include When Contacting a Wedding Florist

Every wedding inquiry usually starts with a simple email. The messages that help the most are the ones that share a little about the day—where the celebration will take place, how many guests might be there, and the atmosphere you hope to create.

Those details help us picture the space and begin thinking about floral designs that feel naturally connected to the setting.

Here are a few things that are especially helpful to include when reaching out.

Wedding Date

This is usually the first thing we look for. Wedding florists often book months—sometimes more than a year—in advance, so the date helps us quickly check our calendar and see if we’re available.

Venue or Location

Knowing where the wedding will take place helps us understand the setting. A mountain venue, a garden ceremony, or a city gallery each creates a different backdrop for flowers.

Estimated Guest Count

You don’t need an exact number yet, but a general estimate helps us understand the scale of the celebration and the reception space.

Floral Pieces You’re Considering

Many couples are still exploring ideas when they first reach out, and that’s completely normal. But if you already know you’re thinking about bouquets, ceremony flowers, centerpieces, or perhaps an arch or installation, mentioning them gives us a helpful starting point.

If you already have a clearer list of floral pieces in mind, it can also make it easier to begin discussing design possibilities and overall pricing.

Inspiration or Style

Some couples send a Pinterest board. Others share just a few images that capture the look they’re drawn to.

Even a handful of photos can communicate a feeling much more clearly than words and help us understand the colors, textures, and shapes you’re imagining.

Budget Range (Optional but Helpful)

Not every couple includes this, and that’s completely fine. But if you’re comfortable sharing a general range, it helps us suggest ideas that align with the scale of the wedding and your priorities.

Those early details allow us to start imagining how flowers might move through the space—from the ceremony to the reception—and how they can quietly shape the experience of the day.

If you're planning a wedding and beginning to think about flowers, you're always welcome to reach out to Shaa.Project through our inquiry page and share a little about your celebration. From there, we can begin the conversation and explore what might be possible.

If you're still deciding which florist might be the right fit, you might also enjoy reading How to Choose a Wedding Florist in Denver, where we share a few insights from our experience working with couples